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Final Paper submission

Important: Register for the Conference

To be published in the Med-Hoc-Net 2015 Conference Proceedings, an author of an accepted paper is required to register at the regular registration rate and must present the paper at the conference.

Please note the following important dates:

  • Registration for the Conference: May 4, 2015
  • Camera Ready/Final paper submission: May 4, 2015

Note: If after reading all instructions, you still have questions, please contact

1. Formatting Instructions

Please format your final paper as a PDF file in the IEEE conference proceedings 8.5"x11" two-column format (same as the submission format). Papers can be up to 8 pages in 10pt fonts. Please follow the formatting instructions and templates from IEEE. Be sure to use the template's conference mode.

PLEASE ADD the following copyright notice to your paper. It should go at the bottom of the left column, first page only:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-4673-7306-7/15/$31.00 ©2015 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-4673-7306-7/15/$31.00 ©2015 European Union
  • For all other papers the copyright notice is: 978-1-4673-7306-7/15/$31.00 ©2015 IEEE

Please make sure the copyright symbol is correct.

2. PDF eXpress Plus Online File Conversion/PDF Validation Tool

All papers submitted for publication must meet the IEEE standards. Access to PDF eXpress Plus, the IEEE's online file conversion/PDF validation tool, will assist authors in preparing suitable electronic files of their final papers. PDF eXpress Plus helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

Important: After using PDF eXpress Plus, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 5).

a) PDF eXpress Plus:

Go to and follow the instructions.

Conference ID: 35594XP

b) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:


Acrobat 5.0 compatibility,

ALL graphics at least 300 dpi resolution (higher if preferred),

ALL fonts MUST be embedded and subset,

Postscript settings DO NOT override distiller settings,

Page size is 612.0 x 792.0 points

IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

c) If you would like to submit your source file to PDF eXpress Plus for conversion and validation, PDF eXpress Plus converts the following file types to PDF:


Microsoft Word




Word Pro



Rich Text Format

(La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

3. Renaming your PDF File for Submission

The certified acceptable file you receive from PDF eXpress will be given a filename in the form PID123456.pdf. You should rename this exact file to conform to the following naming convention: lastname-paperID.pdf, where lastname is the last name of the first author, and paperID is the EDAS paper ID assigned to the submission.

Please also name your approval email from PDF eXpress using the convention lastname-paperID.pdf.

4: Submitting a Copyright Release Form

All authors have to submit the copyright of their papers to IEEE in order to have their papers included in the Med-Hoc-Net 2015 program and conference proceedings. The authors must obtain all clearances related to the publication. You can download the copyright form from the IEEE Copyright Form web page.

This copyright release form MUST be COMPLETED when you are submitting your paper. Please note that you are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.

A scanned copy of the signed IEEE copyright form should be sent by email to Jorge Granjal at

5: Final Paper PDF File Submission

Submit your paper through PDF eXpress Plus and when you are happy with the PDF file, click on the "approve for collection" link. Rename your file as explained in Step 3. Your paper will be collected from the PDF eXpress Plus site 

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